Incidentally, most of the societies with whom i have interacted are not aware of this "Common Seal " and use their round rubber stamp as a "Common Seal" on the Share Certificate , Conveyance Deed & other important document. So I think to give you an idea about this with "Common Seal" image and its use.
As per Old Model Bye-Laws  Bye-Laws No. 73,74 & New Model Bye-Laws  Bye-laws No 73,74 "Common Seal" use and their custodian is Secretary of the society.
The Image of Common Seal stamp and its print/effect on Share Certificate or on another paper.
- The "Common Seal" is the one made of brass metal disk, which leaves a raised depression imprint of the society name & registration number. There is no ink involved in it.
- It is hardly used, except for imprinting on the original or duplicate Share Certificate , Sinking Fund Certificate and Conveyance Deed.
- Without "Common Seal", the Share Certificate , Sinking Fund Certificate has no Legal standing.
- The preparing cost of "Common Seal" is approx. Rs. 500/- and is classified as an Asset of the Housing Society.
- Authority letter on the Society letter head with round stamp is required to prepared "Common Seal". Else one can be held for forgery and fraud.
- The "Common Seal" imprint specimen is to be registered with the area Deputy Registrar's Office. Registering the "Common Seal" of the Society means, typing a covering letter to the registrar informing him about the "Common Seal" as per the specimen of the seal imprint on the society letter head itself, and taking his/her acknowledgement for the society's record purpose.
- This has to do before the Share Certificate are issued.
- There is no specific form or fees to be paid for this.
- It is a criminal offense to use the "Common Seal " of a society by unauthorized persons, i.e. Other then Secretary of Society.
- "Common Seal" is to be surrendered to the Deputy Registrar's Office when the CHS is dissolved or de-registered for any reason. The Deputy Registrar may also seize the "Common Seal" of the Society signifying that the society is now under the control of the Government.
- If the "Common Seal"is lost or damaged, appropriate police complaint has to be registered. A secretary has to file an Indemnity Bond on Rs. 200/- stamp paper with the society pass appropriate MC resolution ratify the same in GB Meeting with proper notice & agenda and publish a newspaper notice in 2 newspapers. And prepare the new "Common Seal" and follow the above step to register the "Common Seal" in Dupety Registrar's Office.