FIRST GENERAL BODY MEETING

Registration Certificate is sent to society Along with covering letter and approved Bye-Law copy duly stamped And signed by Dy. / Asst. Registrar. In the covering letter General Body Meeting date and departmental Officer's name is mentioned who will attend the meeting. First General Body Meeting should be held within 3months from the date of the Registration of the Society.

All member are to be informed about First General Body Meeting. The notice to each member to be given in writing before 15days of the date of meeting and all so display on Noticeboard of the society

In the notice the member should be inform to contest for the post of Working Committee Member and call for nomination for the post W C M

All members should be given notice which is As follows on the Letter Head of the Society and 1 copy to  departmental Officer's for his/her information and present.

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___________ Co Operative Housing Society Ltd

Reg. No. ___________dated  [in dd/mm/yyyy]

                                              Reg. Add ___________

Ref.No. 1                                                                          Date-

To

All Members of Society

NOTICE

I___________ Chief Promoter [CP] of society here by give notice to all the member to attend First General Body Meeting of___________Co Operative Housing Society will be held on ______day at ______AM/PM  at ___ place. All members are request to attend the meeting .

In the Meeting Provisional Working Committee will be elected hence Nominations are called form members to become member of Provisional Working Committee for the post of Chairman, Secretary, Treasure and Working Committee Member. In this meeting the following Business will be conducted. In the meeting Co Op. Dept.. Officer___________ will be present

AGENDA OF THE GENERAL MEETING

1. To read letter of  Dy. / Asst. Registrar of Co Op Dept.. And Registration Certificate.

2. To Nominate Presiding Officer when Govt. Officer is not Present.

3. To see Nomination Form received from members for Provisional Working Committee 

4. To elect Provisional Working Committee Members for 1 Year.

5. To give M-20 Bond for Provisional Working Committee Members to Dy. / Asst. Registrar

    with the sign of  Govt. Officer / Presiding Officer in witness

6. To pass expenditure done up to the date of registration and up to the date of this First General

    Meeting [copy is attach]

7. To decide Monthly Society Charges which is to collect from member.Charges are as below

    1. Sinking Fund

    2. Municipal Tax / Property Tax 

    3. Non Agricultural Tax [ Not in Mumbai Dist.]

    4. Water Charges

    5. Maintenance and Repairs Charges

    6. Parking Charges 

    7. Non-occupancy charges

    8. Common  Electricity Charges

    9. Education Fund and Federation Fees

   10 Building Insurance Charges

   11 Lift Charges

   12 Interest on Delayed Payment of dues.

   13 Transfer Charges

   14 Audit And A/C Charges

   15 Charges for use of Terrace or Open Ground of society for any function

   16 Bank Charges[ for Chq. Returns]
   17 Post Charges [for those member who want bill and other document to send on different address]
   18 Any Other Charges

8. To give authority to Provisional Working Committee to Transfer the Bank A/C  in Dist. Central Co-op.

    Bank having in name of CP  to Society and to sign Cheque and Bank Transaction

9. To pass Rules and Regulations of the society for better Management

10 To fixed the last date of payment of monthly bill

11 To discuss Any other matter with the permission of Chair 

Place:-                                                   For and behalf of ____ Co Operative Housing Society Ltd

Date:-                                                    Chief Promoter [CP]

Note:-

 1. If there is no Quorum at__ AM/PM the meeting shell be adjourned and this adjourned meeting will be held      on the same day At same place at ___ time and tat time No quorum is required.

 2. If any information or any matter wish to discuss in Meeting ,member are requested to give in writing before

TWO days prior to the meeting to Chief Promoter [CP]

3.Only Member and would be member are allow NO PROXY or Power Of Attorney Holder or Letter Of Authority Holder  are allow in meeting

4.Agenda pass in this meeting are bound to all member if member is present or not in meeting 

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All members signatures should be taken on the AGM Book.

For decisions taken in Meeting Proposed by and Second by named should be noted along with passed byMajority and Unanimously or if voting is done the with how many votes

After discussing all point the meeting should be terminated with vote of thanks

After prepared final draft of Minutes of Meeting do not forget to take sign of Govt. Officer of Co Op Dept. who attend the meeting or whose name in latter.