Duties & Responsibilities & Function of the Managing Committee Member

Managing Committee Member are the Officer who are active for function of Managing Committee. Their duties and works are as follows:-

• The tenure of the MC is five years from the date of its first meeting.
• To elect Chairman, Secretary and Treasure among them. 
• To attend MC meeting every month and take active part in the Management.
• If MC Member has failed to attend 3 consecutive meeting of the MC without permission then it is consider that a member of MC ceases to be a Member of the MC.
• MC Members should help to Chairman, Secretary and Treasure for day to day work.
• They have to do work given by Chairman, Secretary and Treasure from time to time.
• MC Member should help for Recovery Procedure U/S 101 against Society Member who is defaulter[Not paying Society Bill from last 3 Bill]
• Keep eye open for functioning of the MC
• To give opinion and vote in MC Meeting.
• To take action, part in management of the Society and help MC.
• The strength of the MC & strength of the quorum for conducting the meeting would be as under

No of Member	Strength of the MC General	Strength of the MC Woman	Total	Quorum In MC
Up to 50	4	1	5	3
51 to 100	6	1	7	4
101 to 300	8	1	9	5
301 and above	9	2	11	6

• If General Body of the Society decides to increase the strength of the MC , a proposal has to submitted to the Officer not rank below Dy.Registrar of Society within two months from the date of resolution passed by General Body along with amendment form for amendment in Bye-Laws No. 115 & 127 and affixed Rs10/- Court Fees Stamp on it.The strength can be increase only after the proposal is approved by the Office not rank below Dy.Registrar.
• If Member of MC give resignation or remove from his/her post by passing a no confidence resolution by SGM/AGM then MC can make other person as  Member of MC  by co-opting  any eligible other member as MC member.No re election is required. 
• As per Bye-Laws No. 116 before expiry of its term of M C must arrange the election for New M C and inform this to Dy./Asst. Registrar C.S.
• After election is over within 30 days new committee should elect Chairman, Secretary and Treasurer among them self and inform this to election officer.
• After election of new Chairman, Secretary and Treasurer  and other committee member 1 joint meeting with old committee and new committee should held to hand over process for office and other document and make list of this and take sign on this for both committee member i.e. old and new one and also take sign of election officer as witness
• It is responsibility of old committee to make sign change in all bank A/C of society and make authorize sign of new Chairman , Secretary and Treasurer
• As per Bye-Laws No. 125 change of Signature in Bank, Hand over Process should recorded in MC minutes Book
• New committee Must submit Copy Of M-20 Bond with is 45 days form taking charge on Rs. 100/- Stamp Paper  for each MC Member separately to Registrar Office along with Change Report. 
• All payment more than Rs. 1000/- must pay by A/C payee  Cheque 
• If work is more than RS. 10,000/- then MC should Invite quotation from different member. No of minimum quotation which is invite should decide and approve in AGM i.e for each time how much quotation is invited by committee like 3/5/7 is decide and approve in AGM of Society and each time committee should follow this process.
• After taking AGM/SAGM committee should send minutes of meeting to each member within 30 days of meeting before final writing in minutes book for verify by member if any point is missing or not and it is responsible of chairman and secretary
• Take AGM before every 14th Augest of every year and pass Audit Report given by Auditor
• Change Auditor every 2 year As per MCS ACT 1960 AND MCS RULE 1961.
• If MC  will not able to take AGM before 14th Augest then committee should take Extension Period from Registrar Office by giving Application latter affixed Rs10/- Court Fees Stamp on it.and give resolution and region for extension along with application.