The responsibility of doing Audit of Co-operative Housing Society.

The responsibility of doing Audit of Co-operative Housing Society.

 •    Since the Co-operative Housing Societies are included in Section 81(1) (B) of the Maharashtra Co-operative Societies Act, 1960, the audit of the said societies should have to be made themselves.

•    It is obligatory to make audit from the panel auditors kept on the level of the Divisional Joint Registrar, Co-operative Societies.The panel auditors include G.D.C.A & CA. The audit cannot be made from the same auditor for continuous more than two year period.

•    The appointment & Fixing of remuneration of the auditor for the next. [Upcoming]  Financial Year  should be made of the Annual General Body Meeting of the society. Many societies appoint auditor after the Financial Year ended. This is wrong practices since the Secretary  of the society has to finalise the A/C of the society within 45 days from the financial year ended i.e. Upto 15 may of every year and take the Annual General Body Meeting for approving audit reports before 14 August  of every year.

•    The  society having more than 150 members it is advisable to do Audite from CA  only. Since the Society has to file TDS & Service Tax deduct the amount in concern Dept. on time. The concern Dept. like IT Dept. & Dir. Of Service Tax may not approve the audit done by G.D.C.A.

•    Details like name, address, telephone number of the auditor appointed should  be  displayed   on  the  notice  board  of  the  Society  or  other noticeable places and informed the same to the Registrar of the Society.

•    The  Complainant  member  can  submit  their  complaints  before  the Auditor and it could be redressed. It is necessary that the Auditor should declare the details of date and time  regarding when he is coming for auditing in the society and display it on the notice board or in a prominent place in the society.

•    The Secretary of the Society should make available all necessary papers, accounts books to the auditors for auditing as per the provisions in the bye- laws.

•    On receipt of the audit reports of the Auditor, the secretary of the society shall prepare draft audit rectification reports on the objection raised & suggestions made in the “ O ” Form prescribed under Rule 73 of the MCS Rule 1961and place the same before the meeting of the committee held next after the date of the receipt of the audit report for its approval & it is also necessary to take approval in the Annual General body meeting of the Society.

•    It is necessary that the society should make available the copies of the audit report to the  members before  placing it in the general body meeting.

Format of Architect Certificate required for both Conveyance & Deemed Conveyance

This format required on the letterhead of Architects. For Deemed Conveyance take 2 copies of this format 1 is submitted at DDR office and 1 required at Conveyance Deed Registration.  The format is as follows

                                                 ARCHITECT CERTIFICATE

                                      TO WHOME SO EVER IT MAY CONCERN       

This is to certify that the reference property belongs to Mr./Mrs. /M/s __________ bearing C.T.S.No. / Survey No. _____ of Revenue Village  _____ Tal. ___ Dist____

M/s ____ has developed above property and constructed _______ Co-operative Housing Society.

Details Of the _______ Co-operative Housing Society are as under:-

1	Type Of Property
2	Use of Property
3	Survey No. / CTS No.
4	Name of Village , Tal., Dist.
5	Total Plot Area as per CTS No. OR  7/12 Record
6	Development Plan Proposal approved Authority
7	Area affected by DP Road
8	Area affected by Reservation
9	Area affected by High Tension Line or any other deduction as per side Condition
10	Net Plot Area 5 - (6+7+8)
11	Permissible FSI
12	RG (open space required 15%)
13	Remaining Plot Area
14	Total permissible Built-up area
15	TDR permissible (Mag.)
16	Existing Built-up area occupied by the owner	Ground Floor:- 1st Floor:- . . .
17	Existing Built-up area occupied by the Tenant	Ground Floor:- 1st Floor:- . . .
18	Total existing Built-up area
19	FSI Balance
20	Total FSI Utilized/ Consumed
21	Type of Existing construction
22	Total No. of Premises flat/Shop units
22	No. of floors in each wing	G+
23	Year of existing construction
24	Approving Authority Construction Permission No. With a date.
24	Approving Authority OC /CC No with a date.
25	Other amenities Area in Built-up	Stilt Area:- Covered Parking:- Club House:- Community Hall:- Society Office:- Watchman Cabin:- Store Room:- Pump House:- Garage:- Refuge Area:- Temple:- Swimming pool:- Gym:- Lift Room :-

This certificate is given to M/s _____ and ______ Co-operative Housing Society as per their request

Architect Sign

Reg. No. /Lic. No. 

Regarding flat/shop/garage/godown sale and give on rent basis

·        If a member of the society is not residing in his/her ownership flat /gala or not use his/her flat/gala/shop and he/she wants to give his/her flat/gala/shop on a sublet, he/she can submit such an application to the society and it is necessary to take prior permission of the society as per bye-law No.43. It is necessary on the part of the society to convey the decision on the application within 15 days on receipt of the application.

·        It is also necessary to register the Agreement of Leave & License OR Caretaker Agreement made between sublet & owner of flat/gala/shop and give the copy of register Leave & License Agreement to the society along with Local Police station verification of Sublet.

·        The owner has to pay the Non –Occupancy Charges Which is not more than 10% of Service Charges to the Society every month

·        It is also necessary to make sublet as a Nominal member of the society by paying Rs. 100/- entrance Fees.As per Bye-Laws No. 20 & 43[2][ii]    

·        It is necessary and good practices to take NOC before the sale your flat/gala/shop or before buying a flat/gala/shop in the register Co-op. Housing Society