VARIOUS CHARGES DETAIL WHICH IS TO COLLECTED FORM MEMBER AND DECIDED IN FIRST GENERAL BODY MEETING

PROPERTY TAX

Muncipal Coporation /Muncipality is raising bills on society on the basis of area of Flat/Shop and Rental Value of Flat/Shop of member. The society has to obtain such flat area*rental value list from Muncipality on the basis tax has been imposed. Muncipal Tax must be collected in advance. It is paid to Muncipality in advance as per rule of Bombay Muncipal Coporation Act.

WATER CHARGES

Water charges are to be collected on the basis of total number of inlets provided in the flat. i.e. No. of line comes in to flat from OH Water Tank.

SINKING FUND

As per ByeLaws minimum 1 / 4% per annum of built up cost of the flat,excluding proportional cost of land.

e.g. 0.25% of built up cost of flat Rs. 1000 * 500 Sq.Ft. = 1250 / 12 month = 104.16

i.e. Rs 104 per month contribution from flat area 500 Sq.Ft. Built up cost differs from place to place and type of construction. [minimum cost in MUMBAI and THANE DIST. is 1000/-]

Sinking Fund is compulsory and yearly collected amount is invested in Fixed Deposit with remark Sinking Fund in Dist. Central Bank for long time FD.

MAINTENANCE CHARGES

The following expences of the society constitute maintenance charges

1.salaries of watchman, sweeper etc

2.Travellingexpence of committee member for society

3.Printing and stationary

4.Meeting expenses

5.Culture expenses

6.Other management expenses

7. Accounting charges

As per Bye-Laws of society this charges are to be contributed equally among memberof society

REPAIRS FUND

As per ByeLaws minimum 3 / 4% per annum of built up cost of the flat,excluding proportional cost of land.

e.g. 0.75% of built up cost of flat Rs. 1000 * 500 Sq.Ft. = 3750 / 12 month = 312.50

i.e. Rs 312 per month contribution from flat area 500 Sq.Ft. Built up cost differs from place to place and type of construction. [minimum cost in MUMBAI and THANE DIST. is 1000/-]

Repairs Fund is compulsory and yearly collected amount is invested in Fixed Deposit with remark Repairs Fund in Dist. Central Bank for short time FD

COMMON ELECTRICITY CHARGES

Common light and waterpump running bils are comeing under theseexpencses. As per Bye-Laws of society this charges are to be contributed equally among memberof society

LIFT CHARGES

It include Annual AMC + lift electricity bill . Must be equally shared by all members whether they use the lift or not.

PARKING CHARGES

The society should collect parking charges from the members At the rate fixed by the general body of the society

Generally Parking Charges are charged as follow

1. 4 Wheeler Rs. 100/-
2. 3 Wheeler Rs.  75/-
3. 2 Wheeler Rs.  50/-

It is member duty to inform the committee ehrn they stated parking there vehicles in the premises of society when the sold or stopped for parking.

NOTE- For vehicle stealing,petrol stealing society is not resopnsible,member should park vehical At his own risk. This point is to be made very clear.Resolution should be passed in G B Meeting Notice is to be display on  Notice Board and Parking Area to safe gurd societys interest

NON AGRICULTURAL TAX [NA TAX]

On the basis of built up area of each flat Na TAX has to pay to Hon. Teshildar Office

NON OCCUPANCY CHARGES

These charges are charged to the member who do not stay but keep his Tenant / Care Taker in the flat.

The society is entitled to collect non-occupancy charges as per the GR issued by Govt. from time to time [see the GR issue on 01/08/2001 post on my blog]

The present rate fixed by Govt. is that the non-occupancy charges should not exceed 10% of Monthly Bill after deducting Property Tax and NA TAX from bill.

The society should not collect non-occupancy charges if the flat is occupied by the family members of the member like Husband ,Wife, Father,Mother,Sister,Brother,Son,Daughter, Grandson,Granddaughter and In-laws etc.

The society should not collect non-occupancy charges if the flat is occupied by a flat purchaser intending to become member of the society Order dt. 01/08/2001 passed by Govt.

INSURANCE CHARGES

The society should collect insurance charges on the basis of the built up area of each flat.If the society has to pay any extra premim on account of storage of any specific goods in any flat or shop in the building of the society ,those members who are resopnsible for storage of such googs must be made to pay the extra premium

Insurance cover include All building of society + all electricity meter + all water pump + Pump room + compound wall + and other structure in compound wall against earthquak and fire protection

INTEREST ON OVER DUE 

When monthly bill are not paid up to date fixed by G B Meeting then it attract penal interest in next month. As per Bye –Laws simple interest rate is from 2% to 21% P.A. and not more than that . Generally 18% interest is charged in all society and it also consider by Dy. /Asst. Registrar at time of recover U/S 101 .

Interest is to be imposed on Arrears of bills out standing – interest arrears. Do not impose interest on Current Month Bill.

AUDITING CHARGES

Govt. fixed it in the year 1991 tillfurther notice. Following are the Audit fees for year

1. For Muncipal Coporation / Development Autho. area Rs. 36/- per member
2. For Muncipal Councial / Muncipalities area Rs. 24/- per member
3. For Gram Panchayat / Rural  area Rs. 12/- per member

EDUCATIONAL FUND

As per MCS ACT 1960 for co operative housing society educational fund is imposed Rs. 3/- per member per year. This is to be paid by Cheque in name of  MAHARASHTRA RAJYA SAHAKARI SANGH at your district co-operative board office on or before 30 june every year


FEDERATION SUBSCRIPTION/ FEES CHARGES
As per MCS ACT 1960 every society immediately after its registration shall become member of either Teshil / Taluka or District Federation member. The society has to pay the annual subscription every year

As per Bye-Laws of society this charges are to be contributed equally among memberof society

TRANSFER PREMIUM

As per GR dated 01/08/2001 [see the blog] it should not more then limit

for Muncipal Corporation Rs. 25000/-

for Muncipalities  A CLASS Rs. 20000/-

for Muncipalities  B CLASS Rs. 15000/-

for Muncipalities  C CLASS Rs. 10000/-

for Rural sector Rs. 5000/-

accordly you should deside charge @ Rs. per Sq ft.in G B Meeting

BANK CHARGES

In this Cheque return  charges should take from member whose cheque is return from bank .

POSTAGE CHARGE

In this thouse member who keep his Tenant And want Monthly bill and other document to other address by Posat / Courier Take charge from them for that postage.

TERRACE AND OPEN GROUND CHARGES

Member should fixed the charge for use of terrace or open ground for some function or party by member of society And also fix for hrs.. and other detail and rule related to this.

OTHER CHARGES 

decided in General body meeting  

please passed the resolution in First General Body Meeting for all above charges and take sign from Officer of the co-operative department. This charges you can increase after that in  General Body Meeting

FIRST GENERAL BODY MEETING

Registration Certificate is sent to society Along with covering letter and approved Bye-Law copy duly stamped And signed by Dy. / Asst. Registrar. In the covering letter General Body Meeting date and departmental Officer's name is mentioned who will attend the meeting. First General Body Meeting should be held within 3months from the date of the Registration of the Society.

All member are to be informed about First General Body Meeting. The notice to each member to be given in writing before 15days of the date of meeting and all so display on Noticeboard of the society

In the notice the member should be inform to contest for the post of Working Committee Member and call for nomination for the post W C M

All members should be given notice which is As follows on the Letter Head of the Society and 1 copy to  departmental Officer's for his/her information and present.

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___________ Co Operative Housing Society Ltd

Reg. No. ___________dated  [in dd/mm/yyyy]

                                              Reg. Add ___________

Ref.No. 1                                                                          Date-

To

All Members of Society

NOTICE

I___________ Chief Promoter [CP] of society here by give notice to all the member to attend First General Body Meeting of___________Co Operative Housing Society will be held on ______day at ______AM/PM  at ___ place. All members are request to attend the meeting .

In the Meeting Provisional Working Committee will be elected hence Nominations are called form members to become member of Provisional Working Committee for the post of Chairman, Secretary, Treasure and Working Committee Member. In this meeting the following Business will be conducted. In the meeting Co Op. Dept.. Officer___________ will be present

AGENDA OF THE GENERAL MEETING

1. To read letter of  Dy. / Asst. Registrar of Co Op Dept.. And Registration Certificate.

2. To Nominate Presiding Officer when Govt. Officer is not Present.

3. To see Nomination Form received from members for Provisional Working Committee 

4. To elect Provisional Working Committee Members for 1 Year.

5. To give M-20 Bond for Provisional Working Committee Members to Dy. / Asst. Registrar

    with the sign of  Govt. Officer / Presiding Officer in witness

6. To pass expenditure done up to the date of registration and up to the date of this First General

    Meeting [copy is attach]

7. To decide Monthly Society Charges which is to collect from member.Charges are as below

    1. Sinking Fund

    2. Municipal Tax / Property Tax 

    3. Non Agricultural Tax [ Not in Mumbai Dist.]

    4. Water Charges

    5. Maintenance and Repairs Charges

    6. Parking Charges 

    7. Non-occupancy charges

    8. Common  Electricity Charges

    9. Education Fund and Federation Fees

   10 Building Insurance Charges

   11 Lift Charges

   12 Interest on Delayed Payment of dues.

   13 Transfer Charges

   14 Audit And A/C Charges

   15 Charges for use of Terrace or Open Ground of society for any function

   16 Bank Charges[ for Chq. Returns]
   17 Post Charges [for those member who want bill and other document to send on different address]
   18 Any Other Charges

8. To give authority to Provisional Working Committee to Transfer the Bank A/C  in Dist. Central Co-op.

    Bank having in name of CP  to Society and to sign Cheque and Bank Transaction

9. To pass Rules and Regulations of the society for better Management

10 To fixed the last date of payment of monthly bill

11 To discuss Any other matter with the permission of Chair 

Place:-                                                   For and behalf of ____ Co Operative Housing Society Ltd

Date:-                                                    Chief Promoter [CP]

Note:-

 1. If there is no Quorum at__ AM/PM the meeting shell be adjourned and this adjourned meeting will be held      on the same day At same place at ___ time and tat time No quorum is required.

 2. If any information or any matter wish to discuss in Meeting ,member are requested to give in writing before

TWO days prior to the meeting to Chief Promoter [CP]

3.Only Member and would be member are allow NO PROXY or Power Of Attorney Holder or Letter Of Authority Holder  are allow in meeting

4.Agenda pass in this meeting are bound to all member if member is present or not in meeting 

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All members signatures should be taken on the AGM Book.

For decisions taken in Meeting Proposed by and Second by named should be noted along with passed byMajority and Unanimously or if voting is done the with how many votes

After discussing all point the meeting should be terminated with vote of thanks

After prepared final draft of Minutes of Meeting do not forget to take sign of Govt. Officer of Co Op Dept. who attend the meeting or whose name in latter.

    

  

After Conveyance where to change/ add name of society

After Conveyance deed register first we should take  5 extra copy of Index-II. Since in many Govt. office you required  original Index-II. Also make 5 copy of deed and get certified [True Copy] by Notary


After this you may apply following Govt. Office to change the Records in the name of Society.


1 Hon. Tehsildar Office 
    
     You have to write simple application to Hon. Tehsildar  to change the name in 7/12 utara or 7/12 extract in name of society Stick Rs. 5 Court Fee Stamp on it And Encl . 1 copy of original Index-II and True Copy of Conveyance Deed also attach if possible NOC latter of land owner and builder/ developer that they have no objection to transfer 7/12 utara in Society. So that your process to change of Name in 7/12 Utara. Please mansion in application that what you Encl. along with application and get acknowledgement stamp on Xerox copy of Application.

After 15 days check the status of your Application If some requirement is their try to settle that or Ask Tehsildar office officer to send the notice to land owner / builder that Society want to change the name in 7/12 . After that Officer give you on Chalan type letter where both new and older owner of land has to sign then name of new owner is recorded in 7/12


After this Officer give you Original copy of FORM NO 6[MUTATION ENTRY] , 7/12 UTARA  and FORM NO 8A [KHATA UTARA]


After society received all above document in name of society society have to apply Hon. Collector to change the name in mahabhulekh records. by give them certified true copy of all above document and make application to change the name in mahabhulekh records stick Rs. 20 Court fee stamp on application. After 15 days check 
status of your application.




2. City Survey Office [if your society has city survey no ]


   Process is same As you done in Hon. Tehsildar Office all process is same 




3 Muncipal Commissioner / Chief Officer of Muncipal Council / Chief Officer of Zilla parishad / Gram Panchayat
Office


    Ask them to give form to change the name in Property Tax and Water Connection fill that form and attach the
 1copy of original Index-II and True Copy of Conveyance Deed for each  Property Tax And Water Connection.




4. Electricity Bill


    Ask electricity company to change the comman electricity meter [like pump room] in name of society. for that 
you have to fill the form given by them




After change the All above records Conveyance of Society is complete without change in  above records in name of society Conveyance process is incomplete. Many society just register the conveyance deed but they do not change the above records their is in complete conveyance process and it has no worth  





Note :- After conveyance take 1 copy of 7/12 / city survey  every year from Tehsildar office /city survey and keep in Society Office. Every resale of flat/shop Ask sell and buyer to attach current year 7/12 and city survey  

GR FOR DEEM CONVENYANCE DATED 27/09/2010

GR FOR GETTING E- 7/12 UTARA FROM MAHA E-SEVA KENDRA

GR FOR MAHADA MINUM CARPET AREA

GR FOR DIGATAL 7/12 UTARA AND CLOSE MANUAL HANDWRITTEN 7/12 UTARA DATED 27/05/2009